How To Use A Daily Planner


Using a daily planner is an effective way to stay organized and create a sense of control over the tasks you need to accomplish and the activities you have planned. In this blog post, I will give you some pointers on how to use a daily planner effectively.


What is a Daily planner?

A daily planner is a tool used to track and plan out our activities for the day. It can be an electronic calendar, a paper notebook, or just a simple list written on paper.

The purpose of using a planner is to help you keep track of all your tasks and obligations in one convenient place. This will enable you to prioritize tasks ahead of time so that nothing slips through the cracks.


What to include in a Daily Planner?

When creating your daily planner, the best way to start is by writing down all of your obligations for the day.

This includes anything from work tasks and important meetings to errands, social engagements, and leisure activities.

It’s important to include everything so you can easily refer back to it throughout the day as needed.


How to Use Daily Planner


Choose Your Planner

The first step in using daily paper planners is to choose the type of planner that works best for you.

You can purchase physical planners or create online calendars/digital planners. Consider how often you want to check your planner, how much information you plan on recording, and if it is something that will be easy to carry with you wherever you need to go.


Create Categories

Once you have chosen your personal planner, it’s time to set up categories or sections that will help you organize your information.

You can divide by date, tasks, appointments, projects, goals, and more. This will add structure to your daily planning and allow for easy navigation when trying to find the information you need quickly.


Make a List of Tasks

After you choose your paper planner and created categories, the next step is to make a to-do list of all the tasks that need to be completed for the day.

This can include anything from work tasks and errands to leisure activities, grocery shopping, and social engagements.

Be sure to include due dates or deadlines when applicable so you know when things should be completed by.

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Schedule Appointments

Next, start adding in all of the upcoming appointments, important dates, or events that already exist in your life.

This includes anything from meetings with friends and family to doctor’s visits and work functions. Make sure that these get added to the day planner as soon as they are scheduled so there is no confusion about when each event should take place.


Prioritize Tasks

As you add tasks or projects to your planner, be sure to prioritize them. Assign each task a number on a scale from one (low priority) to five (high priority).

This will help keep the important tasks at the top of your to-do lists and make it easier to identify which ones should be addressed first.


Schedule Time for Breaks

It’s also important to schedule time throughout the day for breaks. This will help you remain refreshed and energized while completing your tasks.

Consider activities such as taking a walk or reading a book during your break times in order to relax and recharge.


Reflect on Each Day

At the end of each day, it’s helpful to take some time to reflect on how productive you were that day and what went well.

It can also be beneficial to think about what could have been done differently or how you plan on improving for the following day.

By reflecting on each day’s accomplishments, we can ensure that we continue making progress toward our goals.




Benefits of Starting a Daily Planner

  • Improved Productivity: A daily planner can help you stay focused and on track with your tasks so that you can be more productive throughout the day.
  • Time Management: Creating a daily planner helps you to better manage your time by organizing and prioritizing tasks ahead of time which allows us to complete your work quickly and efficiently.


  • Reduced Stress: When we have a clear plan for our day, it reduces anxiety and stress levels because we know what needs to be done and when it should be completed.
  • Increased Organization: With all of our tasks written down in one place, we are able to easily refer back to them as needed while remaining organized in the process.
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  • Improved Focus: Use a planner to help us stay focused on our tasks by providing a clear plan of action and reducing distractions.
  • Greater Sense of Control: When we know exactly what needs to be done and when it should be completed, it gives us a greater sense of control over our lives as well as helping to reduce anxiety levels.


  • Increased Motivation: Having a clearly outlined plan for the day can help motivate us to stay on track with our goals and push forward with achieving them.
  • Better Goal Setting: By writing down specific tasks in advance, we are able to better set realistic goals for ourselves which can then be achieved more easily throughout the day.


  • Improved Memory: Writing down tasks in a planner can help us to better remember them as well as provide a reference point when necessary.
  • Greater Enjoyment: Taking the time to write out our tasks ahead of time allows us to enjoy our day because we don’t have to worry about forgetting something or not having enough time to do it all.


What 5 things should be on a good daily planner?

  1. A clear list of daily tasks and goals with corresponding deadlines
  2. Scheduled breaks throughout the day to help maintain energy levels
  3. Prioritized tasks based on importance
  4. A section for upcoming appointments or events
  5. Time at the end of the day to reflect on accomplishments and plan for improvement in the future.


What should I keep track of with a daily planner?

A daily planner can help keep track of tasks, appointments, goals, and upcoming events. It can also be used to set up reminders for due dates and deadlines or to plan out leisure activities.

Additionally, it can be a useful tool for maintaining energy levels throughout the day by scheduling breaks and reflecting on accomplishments at the end of each day.


Are daily planners worth it?

Yes! Daily planners can be incredibly useful for organizing and managing tasks, appointments, goals, and more.

When used effectively, a daily planner can help you stay on top of your schedule and maximize productivity.

It’s also important to remember that the type of planner you use should fit your lifestyle and needs. So take some time to figure out which one is right for you!

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How do I make a simple daily planner?

Making a simple daily planner is relatively easy.

  • Start by choosing the type of paper planner that fits your lifestyle and preferences, such as a physical or digital planner.
  • Then, determine which categories you would like to include in your plan. These can range from work tasks to leisure activities and appointments.
  • Once those are set, start adding in tasks and events as they arise. Be sure to include due dates or deadlines when applicable.
  • Prioritize your tasks based on importance and remember to schedule breaks throughout the day.


How do you track what you do every day?

One way to track what you do every day is by using a daily planner. This can help keep you organized and on top of your tasks, appointments, events, and goals.

  • Start by creating a list of all the things you need to do each day. Then assign each task a number from one (low priority) to five (high priority).
  • Be sure to schedule time for breaks throughout the day to maintain energy levels and reflect on your accomplishments at the end of each day.
  • Look into using digital tools such as calendar apps or task-management software to track tasks and deadlines.


Bottom Line

Using a daily digital planner can be an effective way to stay organized and on track with our goals. It allows us to create an effective daily planner system for our day and plan ahead of time for tasks that need to be completed.

Taking the time to prepare a planner will also help us better manage our time, set achievable goals, increase our motivation, and improve our memory.

By following these tips we can use a daily planner effectively in order to maximize productivity and satisfaction with our lives.



  • Ben

    I'm Ben, a data engineer who adores journaling. My passion for recording life experiences inspired me to develop Otto's Journal, an online diary app. Join me as I blend data and storytelling in the ever-changing tech world, making journaling more accessible and exciting.

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